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Human Resource Information System Software| Steps in implementing HRIS

Human Resource Information System Software| Steps in implementing HRIS


For successful implementation of HRIS software, appropriate planning at each step is essential. 

Considering the necessity, the steps charted below describes the detailed procedures involved in successfully developing and implementing an HR information system.

(Best HR Software vendor selection criteria)


Human Resource Information System Software| Steps in implementing HRIS

STEP 1: Inception of an Idea, having an HRIS software idea should be initiated somewhere inside the organization and the originator should present a preliminary report showing the need and benefits of it.

STEP 2: Feasibility Study, the evaluation between the current system versus HRIS including cost and benefits.

STEP 3: Selecting a project team, followed by finalization of the feasibility study the project team needs to be finalized.

STEP 4: Defining the Requirements, to make sure that the mission of the HRIS truly matches management needs& expectations.

STEP 5: HRIS vendor analysis, asking for quotations from at least 3 vendors for comparison and to select the best HRIS software vendor.

STEP 6: Package Contract Negotiation, further to the selection of the best vendor for HRIS the next process is to make sure about the responsibilities followed by software, installation, service, maintenance, training and documentation.

STEP 7: Training, soon after the contract has been signed the training of project team and the HR representatives should be initiated.

STEP 8: Tailoring the system, making doable alterations to the vendor packages as per the needs of the organization.

STEP 9: Collecting the data, importing & integrating the existing organization data (records & spreadsheets) into the HRIS software 

STEP10: Testing the system, once the system has been tailored as per the organization’s need the testing of the HRIS software follows

STEP11: Starting up begins once all the current actions are put into the system and reports are being produced.

STEP12: Running in parallel, even after the new system is in practice it is advisable to run the old system simultaneously for a certain definite period of time.

STEP13: Maintenance, generally it takes several weeks for HR persons to get accustomed with the new HRIS and hence, remaining errors and adjustments should be handled during this stabilization period.

STEP14: Evaluation, the HRIS system should be assessed after a while to find out the success and possibilities for any improvement further.

While implementing the HRIS software in an organization, following the above-mentioned steps will not only guarantee success but will increase the profitability as well.    


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