9 Do’s and Don'ts of Corporate Outings, Office offsite, office events |employee email template

9 Do’s and Don'ts of Corporate Outings, Office offsite, office events |employee email template

Source: Pinterest: 7 Tips for corporate retreats

An offsite trip is a chance to step away from common work routine and space and in the event that it is only for worker motivation and encouragement, yet, HR department cannot forget their obligations at the same time. If it this planned & organised well it brings about positive results that keep going long after everybody is back at work (outcome: Productivity & eventually profitability). At this instant, as you are planning an offsite trip here is everything that you should remind your team about DO’s & DONT’S during the visit.

I will not go much deeper into the event planning for the entire trip for instance –

1. Complete Agenda for may be 2 or 3 days including costing part
2. Finalization of the location for the trip
3. Room Arrangement
4. Bookings
5. Planning for the evening
6. Games to be played and
7. The places for site tour etc.

Source : Pinterest : How to pick a team building game

Here is the format for an email to be sent to all of your colleagues as a deterrent to avoid any mishaps or disciplinary procedures just in the name of an office trip.  

Date

Dear All Colleagues,

Autumn is officially here and with that often comes the company offsite visit (office). The event is a great time to get to know your co-workers and Reporting authorities. With that visibility we can either make or break our association, depending on how we conduct ourselves. Here are some tips to help all of us to best take advantage of the opportunities the company Offsite visit affords.

1. Do attend the event. Many people make the mistake of thinking these seemingly forced socializing situations are not that important, however, when you don’t attend the company function you’re not seen as a team player.
2. Do show up on time respectively as specified in the agenda shared already.
3. Do adhere to the Agenda + Room Arrangement (including safari rules) shared with all of you via company email or you may refer notice board too.
4. Do mingle and talk to others outside of your work group. Make use of this great time to outspread your network.
5. Do participate in the games - few of them may sound silly, but they are all actually quite fun and a great way to get to know your co-workers in an enjoyable way.
6. Don’t gossip, talk shop or be a downer. This is supposed to be fun & learning, remember?!
7. Don’t drink too much. While it’s a social event, it’s still a work related event and you must maintain your professionalism & social etiquette (do not engage in arguments, confrontation, manhandling, and any type of harassment).
8. Don’t monopolize a senior manager’s/reporting authority’s time and don’t focus on work. Though it’s okay to briefly remark a project you are working on, use the opportunity to get to know the manager personally and to share some of your interests and hobbies.
9. Failure to comply with the aforesaid rules will be viewed seriously and subject to disciplinary action.

Looking forward to see you all.

Cheers!

HR Department

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